We have 325 kids/students and 100 adult leaders registered for 2016 Winter Camp. Each year we are growing in attendance by 20%…it’s really fun to watch this thing take off!
Four months ago we launched registration for our winter camp. On August 23, we offered up a family BBQ and open house where parents could hear the vision from our NextGen team and meet their child’s small group leader. As a bonus, incentive, bribe…we promised a promo code to all that attended. This promo code would be good for $25 off of the camp price.
It worked. Really well.
Parents and students showed up in droves, we had almost 1,000 people show up. We had a short program that was jam packed with high energy music and a compelling vision moment from our NextGen pastor, Kenny Conley.
Our team made a decision this year to be finished with “camp stuff” before Christmas. Well, with a few changes on our staff team and one being out with a baby for a few months we slowed down a little bit but we almost did it. In reviewing our project plan we are 85-90% there. We will come back from our week off of work ready to knock it out, but most of the heavy lifting is finished!
When you decide to aim for a due date on any project take this into consideration:
- Pick a reasonable due date. If it’s something as big as a camp start planning 5-6 months out.
- Work as a team. Assign tasks and sub-tasks to each person on your staff or volunteer team.
- Each task or sub-task has it’s own due date to keep things moving along.
- Check-in weekly. Pick a time each week to review the checklist, where are you stuck?
- Keep this updated in google docs where others can see progress or lack thereof.
- Assign one person to be the project manager. This naturally can be the boss/supervisor but someone else on your team may be a better fit because of how they are wired.
My next post will be a step by step checklist with tasks and subtasks that should be helpful for any camp/retreat.
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