Life of a youth pastor .

Vision, start up strategies, & my volunteer handbook.

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theSamePage

Where do you start in getting people on the same page? Within two months coming into my position of student pastor I quickly realized that many of my leaders had a heart for students and community. Though that might be a good thing, I also realized that the definition of student ministry and community was very different for each individual. At the same time we had just done a pancake push to recruit more leaders. With an updated roster containing more than 60 names the last thing I wanted to do was shake things up and lose leaders. I knew that clarity, direction and vision was desperately needed as we move ahead together in aligning our efforts to maximize our potential. We offered a vision lunch and 30 of our leaders showed up. Getting them on the same page, I gave them a vision statement and a student ministry handbook. While it may seem like shuffling papers at times, this stuff is a must for any ministry!

VISION. You need something short, simple, easy to remember but all encompassing to what you are about as a ministry. This vision should be a rally point for leaders and students alike. Anyone should be able to critique your programs, small groups, outreach nights, camps, retreats, etc. against your vision and see that they line up. What are you striving for in ministry? What is the end goal for your staff, leaders, volunteers, and students? Does it match your churches philosophy of ministry? I am still tweaking the statement, but this what we have landed on for now.

 Get connected to God. Get connected to people. Stay connected to both.

If we were successful in doing this as a ministry I think the end result would be an alive and thriving student ministry. The following vision of student ministry was a benchmark that was passed on to me from Bobby Pruitt, my high school youth pastor.

Student ministry is not student ministry until the student is doing ministry.

My desire would be that my leaders understand that small groups, teaching, music, and dynamic programs are all good things but these things are not the end result we are chasing after. Student ministry is not a 4-7 year sprint spiritually, crossing the finish line when the student graduates high school. We pray the individual student will be equipped to take every opportunity for the rest of their lives starting in middle school to look to the interest of others and display the attitude of Jesus, as found in Philippians 2.

STUDENT MINISTRY HANDBOOK. I think phrasing it like that sounds a bit less constrictive than a policy manual or rules to follow…but it is what it sounds like. To both our veteran leaders of 8+ years and those new leaders just expressing interest, this handbook provides in greater detail how we are going to accomplish the vision. The handbook provides the reality of expected duties that a leader will sign off on claiming they understand we are on the same page. It contains specific serving role protocol along with descriptions, requirements/expectations of  a leader/volunteer, and a section on child abuse protocol and procedure. Prior to going over sealing the deal with the handbook there is an online application they are asked to fill out that covers references and background checks. Here is a sample of our most current Student Ministry Handbook.

Here are a few things I think should be included in any handbook and discussed with any leader or volunteer serving in student ministry:

  • A welcome letter.
  • Vision statement.
  • Their involvement in a community that is encouraging their personal spiritual walk. If they aren’t being poured into how can you expect them to pour into the lives of students?
  • Age requirements of those serving. (I’ll write more on this later)
  • Meeting with and driving students.
  • Sleepovers and students at your house.
  • Romantic relationships across the board.
  • Child abuse policy and procedure.
  • Be above reproach. This is a catch all phrase, holding leaders/volunteers to a higher standard to ensure both the safety of them and the student.

Get your ministry on the same page. Give them a vision to follow and handbook to go to when questions come up or they want to know where you stand on situations that will occur in ministry. Subscribe via email to lifeofayouthpastor.com in the upper right hand corner of this page.

A youth pastor’s dream…

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A youth pastor’s dream: To partner each student with a dedicated, Christ-following adult step-by-step through the teenage years into college.

Why is this a dream of mine? I believe a healthy ministry model will allow students to graduate high school but not graduate their faith and leave it behind with their alma mater or letterman jacket. I would hope my youth ministry isn’t known for a cool building, fun games, or even great teaching…although those things are important! I hope my ministry would someday be known by it’s leader to student depth of connection, a depth measured by years of intentional discipleship.

Just imagine, rewind the tape back to 13 years old…what if you had a mature, Christ-following adult who was pursuing you 6th grade through your college graduation? Someone other than your parents that you could count on- a mentor, a coach, a confidant. As a 6th grader you might seem shy to the idea of someone older wanting to meet over a slice of pizza or a milkshake, but think about the impact someone could have on a life if they are invested for over 10 years!

I think this is incredibly rare in youth ministry… If the average youth pastor stays at a church for 18 months, I’d like to know how long the average youth leader/volunteer sticks around? From what I have seen I’d estimate the average run for someone serving is 2.5 years. I come up with this number by looking realistically at those few veterans that have been around 10 years, the many that are established in relationships and pouring into students by their high school graduation – putting in 4 years, and those that “try it out” making that one year commitment, but then say, “Sorry, this isn’t for me.”

Building traction and trust with students is essential, and it takes time…a lot of time! If we think about how much time students spend with one another before they share a deep secret, struggle or start talking “life” we can begin to understand just how much intentional time an adult will need to spend in order to get to the core of a student’s spiritual life, life at home, or life at school.

Today I witnessed a 5th grade girl’s small group leader move up with the girls to 6th grade, from children’s ministry into middle school ministry. It was awesome! Despite both the girls and the leader being in a new room with loud music and all the distracting happenings a middle school ministry could bring, all of the girl’s eyes were fixed on their leader. They have a consistent and established Christ-following adult invested in their life. I’m not sure what this leader does in her free time (still getting to know my leaders) but I’m sure that if she is investing an hour at a school volleyball game, an hour at Starbucks, an hour on the phone here and there…she will almost guarantee a higher connection rate, a higher attendance at church rate, a higher vulnerability rate in helping make rational decisions, and most importantly a much more likely chance of her girl’s understanding the person of Jesus Christ.

Throughout my school years I had five different youth leaders. My parents were consistent, Christ-following, church-attending people who invested into me during my teenage years – and I thank God for that. Unfortunately, there are many broken homes, with many teenagers who have been abandoned and are desperately searching for love and attention in all the wrong places. They need that 10 year leader. That teenager needs someone to jump into their life beginning in the 6th grade, or earlier, and live life to the fullest with them through studying the Bible, asking hard questions, attending their high school games, maintaining contact through college and cheering for them at graduation!

The largest dropout rate in the church occurs during a students Freshmen year of college. Just because a student graduates from your church ministry does that mean they also graduate from your personal ministry to them? We live in an era of easy connectivity. Stay engaged. Pursue their life. Point them to the finish line of faith.

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Pushing Pancakes!

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Now your speaking my language…hot pancakes. I’m not really a sucker for pancakes, but free hot food? Heck ya! Yesterday the student ministry at Gateway went through dozens of pancakes, probably a few hundred. Why? A touchdown had literally just been handed to us and I wanted to go for 2 rather than settle for a field goal. Let me explain. Gateway has done a phenomenal job of making me and my wife feel welcome to the church. This weekend we were introduced to 300+ volunteers and leaders at a conference and then again in all Sunday morning services yesterday, TOUCHDOWN! While we could have simply just expressed our gratitude we took this opportunity to welcome others!

“Come and eat pancakes with us after the service!”

We invited parents to meet us after service while also putting the ask out to anyone who may have the interest in serving students. What did we get in return? We have 22 brand new contacts that have expressed interest in serving students!

What did it take to make this happen?

  • Approval from my supervisor and church leadership – don’t burn bridges, or pancakes for that matter!!!
  • Prayer. I have been praying about this eagerly and with anticipation since it was a reality.
  • Leaders/Volunteers giving some extra time, committing to more than one service – helping flip pancakes and talk with potential volunteers.
  • 10 boxes of pancake mix ($1.34 a box), 3 bottles of syrup ($1.84 a bottle), a tub of butter (my buddy Jon found it in the fridge), two electric griddles from Wal-Mart (purchased them for our mission trip, they make a mean grilled cheese!)
  • A clear invite – Are you a parent? Do you have an interest in serving in student ministry? Come have pancakes with us, we would love to meet you! Keep it simple.
  • A contact sheet – collect contact information. Just because they grab a volunteer application doesn’t ensure they will be back.
  • Volunteer/Leader Application.

The BIG idea: Do something out of the ordinary that involves free food and an opportunity to show others how they can get involved in your ministry!

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Serving + Retreat + Fun = The hybrid mission trip.

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My first week at Gateway involved me putting together a mission trip. The second week at Gateway involved me going on that trip with twenty something students and a handful of leaders. The third week involved wrapping my head around our programs, meeting leaders, and observing the ministry – my brain has been stuck in week three and will be for a while.

The trip was semi-organized when I arrived. There were many details that still needed attention – a charter bus to be ordered, hotel rooms to be reserved, an hour-by-hour schedule to be thought out, food to be purchased…all this to say, I couldn’t have done it alone. I was very thankful for my part-time staff member Heather and all that she did in helping prepare for this trip. A few things we did before leaving that really helped once we arrived…

  • I did a pre-trip to meet my ministry partner before taking all of the students. (It was me actually rolling through with a U-Haul in tow on my move down from Chicago.) This way I was able to see where we would be staying, see the meeting space we had to work with, etc. This paid huge dividends for planning out the trip.
  • I made a booklet for the students that had a daily devotional section along with a program plan that day. This way you can exclude the 20 questions game, “What are we doing today?” “When are we doing that?”
  • I ordered 5 different colors of the rubber bracelets. This divided the students and leaders into 5 smaller teams for serving and discussion groups. This can make any larger team more manageable when it comes to logistics.  “Green team you are ripping up carpet, Blue team you are praying for the people in this building, etc.” This saves much more time than you would ever dream!

SERVE BRANSON. BLESS AUSTIN. This was the mindset of the trip – starting with the end in mind. Yes, we would be spending a week in a different city, how could we come back to our own city with a compelled heart to put these things into practice? We traveled to Branson, Missouri where there many serving opportunities but how could we transplant the heart for serving there back to our every day life in Austin?

  • SERVING – Our ministry partner Jesus was Homeless is doing AMAZING things for the kingdom as they continue to seek out and serve those that are less fortunate. Every week this organization delivers over 700 meals to those in need, it blessed my students greatly to be a part of such a process. We also had the privilege of doing some work projects for a single mom’s resort just outside of town. This will be a refuge for mom’s that have been neglected, abused, or financially unable to support their family. River Rock Ministries offer cooking classes, Bible studies, and even a GED program for these women. I am extremely thankful for what they are doing.
  • RETREAT – Gateway Branson/Jesus was Homeless was incredibly generous with their space. While they were not using it, we were able to have sessions for learning, team-building, discussion groups, games, and worship. These 2+ hour sessions each day brought on the retreat feeling and really helped in unifying our team’s ministry philosophy and allowed our group to dig into God’s Word each day together. I took them through the acronym BLESS that had been unveiled to me by our Senior Pastor John Burke…we have been blessed to be a blessing to others.
  • B – Be in prayer.
  • L – Listen and Look for opportunities.
  • E – Eat. Share meals with others.
  • S – Serve. Serve your neighbor.
  • S – Share. Share your story & God’s story with others.
  • FUN – Branson is a tourist trap for sure! Being there a week, you will not run out of things to do. We spent a whole evening making our rounds to different go-kart tracks, putt-putt golf, bumper boats, etc. Branson is located near many lakes. Take your pick of beaches, boat rentals, and restaurants. Did I mention the huge landlocked Titanic? No, I’m not making this up.

This was the perfect trip for my students, especially for my leaders. Branson gave me a good opportunity to exercise the work hard, play hard philosophy for youth ministry. I am so proud of my students and leaders in all that they did, but more importantly how God show up in them and used them to love others.

If you ever need help talking through ideas for your mission trip, I’ve been on a few…all of them have offered something different. This was the perfect hybrid mission trip. I’d love to help you talk through obstacles, desires and connect you with great ministry partners. Just reach out!

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The calm before the storm…

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My move from Chicago to Austin is now complete and we are settling into our new home here. Settling may not be the right word, things are crazy busy as we strive to launch for a new school year right around the corner!!! I am still meeting new staff members, being introduced to some of my volunteers, hanging out with students, etc. All along, trying to wrap my head around how youth ministry is being done here currently while continually asking God, “How do you want me to serve here? What is your desire for these students/leaders/volunteers?” Though it may seem like the calm before the storm, I think the waves are getting choppy and my ship is headed full steam ahead into a school year of programming, recruiting leaders, and establishing healthy community. Anyone else feel the storm brewing? While I have done this all before at my previous church it does feel like a new ship and some unchartered waters…where do they keep the life-jackets, where is the throttle, how much food and water do we have aboard, do we have any leaks that need patching or repair?!

I need some key items going into this storm. These things I must keep aboard to ensure health and safety for my staff/volunteer team, while also providing good vision and direction to get us to the other side, knowing we accomplished what God had asked of us after the school year is over.

Here are a few key things that came to my mind, what would you add to the list or emphasize?

  • A leaders retreat early on in the school year
  • Setting clear tangible goals to help maintain vision throughout the year
  • Consistent community hangouts for my leaders (once a month)
  • Defining our roles. What defines a leader? What defines a volunteer?
  • Recruit. Recruit. Recruit. Follow up, Follow up, Follow up. KEEP THEM ENGAGED!
  • Collecting student visitor information – making sure they are invited back to the program each week

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Got Curriculum?

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This past year the youth ministry staff at Wheaton Bible Church did a trial run of the LIVE curriculum put out by Simply Youth Ministry.  It somewhat became my baby from the beginning, I was intrigued by the internet platform…getting everyone signed up for it, helping design particular curriculum paths 7th-12th grade and ensuring that my leaders knew how to use LIVE. Needless to say, THIS STUFF IS AWESOME! I know each youth pastor and small group leader will have their own preferences for curriculum, and that’s the beauty of LIVE…it is totally customizable from top to bottom. You can edit each lesson to be your own, choose topics each grade will study throughout a school year AND it provides an online platform for your leaders to prepare for their group! Over the next few posts I would like to dive into deeper detail on why LIVE was a WIN for us this past year and how LIVE could be a WIN for your youth ministry this coming Fall.

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