Life of a youth pastor .

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Crunching Numbers. How do you (or your boss) rate attendance?

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Bar_graph

It happens at every church. The moment your senior pastor or supervisor asks you one of these questions:

  • “How many students do we have coming to program?”
  • “How many students attend on a weekly basis?”
  • “How many students regularly attend?”
  • “How many students are fully engaged?”
  • “What are our numbers for high school?”
  • “What are our current numbers for middle school?”

While many of these questions have a similar feel to them, they indeed are DIFFERENT questions. If your boss or senior pastor ask one of the above questions you might feel stuck or unfairly represented by answering that one question. Help them clarify their question by answering more questions that should be asked.

My high school ministry is most misrepresented by simply observing a weekly attendance report. If I were to answer the question, “How many high school students attended this week?” I would be forced to answer, [Read more…]

Get off the stage, you talk too much!

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shh2If the statement upsets you it could be a deeper conviction or perhaps I’m right. However, I’m not here to guilt trip you, but rather offer up one of the best kept secrets I have run into this past year. The method has benefited my student ministry tremendously.

You and I both know that even the most gifted and rehearsed speaker won’t connect with every student. I receive compliments and encouragement from some students while getting blank stares from others. Your audience needs different voices offering up the same truth in different tones. Just as there are a kazillion love songs on the radio, some prefer country music while others like the fat beat of a heavy rap song with a similar story…in both songs someone is stealing the girl or running off with their high school sweetheart  (I understand country music lyrics a little bit more clearly than rap…but maybe that’s just me?).

I found that asking guest speakers to take on a speaking series is beneficial to everyone involved in the equation. A couple of quick thoughts:

  • Give your audience another voice to connect with.
  • Rather than spend time on message prep that week, solve other problems in your ministry.
  • Allow a speaker/teacher to grow in their gifting.
  • Taking off a Sunday in the future will be much more possible when you share the stage with others.
  • Pastoral staff and those with the gift of teaching are selected guest speakers. BE SELECTIVE.
  • One day when you leave your position students will be more receptive to hearing from other voices…even the next youth pastor.

How often should you share the stage? The old-school youth pastor and even some modern day yp’s will speak every single Sunday. If you want to burn out and hate your job…then continue this method. Even if you LOVE speaking…your ministry needs your attention in other places other than the stage. I have done some math and it appears over the past year that I speak 40-50% of the time. That means that I am one of if not the most consistent faces on stage but not appearing every Sunday.

Getting off the stage has allowed me to recruit, train and cast vision for my leaders like never before. This year we have a full volunteer staff of almost 60 showing up every Sunday to lead small groups, greet students and serve up a meal for our high school program. This would not have been possible if it weren’t for the team of speakers I have around me that pour in their time to teach our students while I work on other “behind the scenes stuff” during the week.

In case the question came to mind. We use Orange’s Xp3 curriculum as our foundation for a teaching manuscript and small group questions. I allow the guest speaker to add their own stories and even some main points, but they have to stick to the bottom line and use the scripture given.

So, I leave you with this question: Who are you sharing the stage with?

Organize for camp with custom lanyard schedules.

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IMG_9396      Bottom line: Get organized for camp by making your own lanyard schedules. 

Each year we run a full on NextGen camp. For MLK weekend we take 3rd-12th grade to the same camp setting, but run three independent camps according to age group. Sounds crazy and perhaps impossible right?! The three age groups never bump into each other except for MS/HS sharing a large group program.

Think about it: 300-400 kids & adults running around for three days trying to figure out what’s next, when to eat and where to be is asking for complete chaos. As you know, doing this for one age group brings enough headache of it’s own. Instead of trying to keep up with camp books, or kids asking the cabin leader every moment, “What’s next?”…we did lanyards this year and I’ll never look back.

What you will need: [Read more…]

Putting out fires and starting new ones.

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APTOPIX Western Wildfires Yosemite

Recently I watched a documentary on forest fires within Yellowstone, reminding me what I had seen first hand last summer. The charred and barren spots within the park remind us that fires can be damaging or beneficial, sometimes both. This all depends on where the fire begins, the duration of the fire, and the one fighting the fire.

Ministry can often feel like you are playing the role of a fire fighter, and many times it can feel lonely. [Read more…]

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Inside peek: Planning our Winter Camp.

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todos

The only successful to-do list includes this formula: Assign + Execute = Done. 

What appears to be a massive to-do list is almost just that. Some of these to-do’s will take 10 minutes while others may have taken 10 collective hours poured into them by our entire NextGen team. The multi-color spreadsheet to the right is our master schedule of 3 camps happening simultaneously at the same location on one weekend: 3-5 grade, 6-8 grade and 9-12 grade.

Assigning. This is probably more important than execution. If the task is assigned a champion to ensure it is completed then you do not have to worry about the 10 minutes – 10 hours it may take to execute the to-do. Evenly distributing your workload for a huge task like winter camp is the only way to go. It should never be one person’s job. If the item is not correctly delegated it will most likely not get done or present a source of frustration for the whole team. On our to-do board, in each checkbox there are initials representing the champion of that task, most of our team picked their own tasks to own. This came out of experience in a certain area or a gifting that made that task more preferable.

Executing. It usually always takes longer than you think, so allow double the time you think it may take so that you can produce quality work and not simply just get the job done. I’m not only talking about your input or work on the project: take into consideration graphic artists, t-shirt companies, shipping+handling timelines, and room for error if something needs to be redone. Set some timers. Today I had 15 minute timers going to keep me on task to execute my current to-do so I could move on to the next one. In the same manner, when a team-mate finishes their tasks you should start playing dominos (let one person that is finished fall into another persons task to help them until they are finished so that you can speed up the endgame)

This is probably not far off from what you and your team does before a camp or retreat. In a project as this you will be heavily reminded the importance of teamwork, if not you may be doing something wrong. You might be able to lift a few heavy things but you can’t do it all. Learn that now and you will still be sane in a few years and perhaps even your longevity in student ministry will increase.

A word of advice: Don’t wait until the last minute to think out loud with your team and start assigning and executing tasks. It’s never too soon to begin a project, but too soon can turn into too late very quickly.  Set dates on your calendar now for planning your next big event, set alarms on your phone, and reminders on your calendar for certain tasks. I suggest 4-6 months ahead of time.

Do you want more students at your camp? Do some forward thinking like some of your families.

If your personal and work life feel like they are overflowing with to-do’s try this exercise, I call it the “brain dump”.

#winning

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When your leaders win, you win. When you win, your church wins.

You want your leaders to feel like winners don’t you? They work with students every week for months and sometimes years at a time. This can be discouraging and feel more like a weekly task rather than an eternal investment. I want my leaders to feel like they have won each week. To do this I have developed a WIN calendar for them. Each week the WIN is a little bit different, they are made aware of the WIN earlier in the week through an email or our app. During our meeting (pre-game show) we discuss the WIN for the week and why it’s important.

Do you give your leaders a tangible WIN each week? Here are a few WINs that I rotate through:

  • Make contact with the parents, ask how you can be praying for them.
  • Attend your students lunch or extra-curricular activity.
  • Throw a small group party.
  • Tell a student how much you care about them.
  • Send an email home reminding parents of upcoming events.
  • Talk about camp in small group and how to sign up.

These wins are much more effective in and through small groups, more than they ever would be from the stage.

Are your leaders equipped?

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astronaut

When we launch a new leader into a small group, it’s just another day in our world. We forget too often that this is not just another day for this new volunteer. For this new leader, it could be the equivalent of  launching an astronaut into outer space, asking them to embark on a foreign journey. This journey will undoubtedly have unexpected turbulence and certainly new ideas and concepts never encountered before along the way.

A question I ask myself often, “If I were a leader or volunteer in my ministry, would I feel well equipped for my role?” And the answer I sadly give myself sometimes is, “no”.  When this reality sinks in for any of your volunteer or leader roles you need to troubleshoot, problem solve and strive to equip or you are going to lose this volunteer you worked so hard to recruit.

Leaders and volunteers step out of youth ministry every year for various reasons, but a big reason that I continually hear from not just my own ministry at times but from others as well, “I just didn’t feel well equipped for my role.” Wow. We worked so hard as a church to recruit this person we just had to have in this serving role and now they are walking out the door after 6 months of volunteering their time. They head back to warming pews during sermons as we eagerly look to “fill the gap” that volunteer left behind.

It’s your fault. No, not all the time but most of the time you can attribute someone’s reason for leaving because they didn’t receive the continual training, encouragement, and guidance they needed during their season of serving. It may not be your role to do all the equipping but it is your responsibility if you are the leader of the ministry.

We are always refining and re-thinking the way we equip our leaders in my ministry. I want to make sure a new leader is very well equipped and educated before stepping into a small group setting, but it shouldn’t stop once they start serving…they equipping should be tailored to the leader.

In the same way an astronaut would use various equipment from mission to mission, your small group leaders need various means of support and tools for the various groups and ages that they work with. It starts simply with a conversation and a few questions for those you lead to see how you are doing in this area, starting with the one for yourself “If I were a leader or volunteer in my ministry, would I feel well equipped for my role?”

 

Gift yourself – free book for first commenter.

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MakeBelieveCover500

Your a student pastor, perhaps a dad, a coach, a part-timer at Starbucks, or just someone looking to dive deeper into the student ministry realm. For those that want to be a better youth pastor…yes that’s all of us, then you need to gift yourself this book. Whether it’s with your church budget (they will thank you for reading this book) or your own money (you will thank yourself for reading this book) you must read Make Believe. Once I picked it up I couldn’t put it down, this book builds a strong case for why the larger nation wide student ministry could be suffering and how you can be part of reversing that statistic by building a ministry that outlasts you. I tell you what, I believe in this book so much that I want to give one away for FREE, I want to buy you a copy. The first student pastor/director to leave a comment that doesn’t have this book, I will ship you a copy.

In this book you will find that Ben and Kevin (both leading very successful student ministries) hit the nail on the head. Once again, I think this could be the best book out there for student pastors right now…other than the Bible of course 🙂

Does failure define a leader?

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122-Lincolns-Famous-Failures

A leader should be measured not only by successes but also by how quickly he or she can recover from failure. Great leaders are born out of failure. They’ve messed up, made a wrong decision, or perhaps tanked an entire industry. The defining moment will come 5 minutes after the realization of that failure. Will they sit and sulk? No. A leader will admit the fault, attack the problem and come out on the other side with a solution and move on to encounter another day of leading.

I’ve seen a variety of professional and personal failures that end up defining a leader for the worst, making them sound like “they were a leader once upon a time.” On the contrary, I’ve seen dozens of amazing leaders share their professional and personal failures and how they bounced back from them with the support of God, family and friends.

Don’t let the failure define you, overcome it with this truth from God’s word:

Let us not become weary in doing good, for at the proper time we will reap a harvest if we do not give up.

Galatians 6:9