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Get more time with your leaders.

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toastclock

It was 9:28AM on a fall morning last year, right before my middle school large group program was about to begin. The morning was going pretty smooth, everything seemed ready for the program and students were beginning to show up, signing in and getting their name tags. As I watched the second hand tic-toc on the clock I began to get overwhelmed with anxiety, “Where are our leaders?” I blurted out loud. The one leader that was always on time gave a knowing smile to remind me that this was an every week occasion. I knew in that moment something had to change. It was no longer an accountability factor, we needed a change in our leadership culture.

After talking with some other youth pastors and some of my staff I laid down the ultimatum. I announced the shift from what was normal and asked them to trust me and give it a try. The shift being, instead of asking leaders to show up 15 minutes prior to program and arrive where the students arrive, we would meet 30 minutes before program in the staff office space. This locker room mentality before the big game would allow us all to really dial in each week, look at our content, how we will engage the students and have time for Q&A.

The shift did not come without a cost. Yes, it’s one more thing the youth pastor has to prepare for, but it’s totally worth it! When you get 30 minutes to lead your leaders every week you would be amazed at how much closer your feel to them, the pulse you have on their leadership and the trust that is continually established.

Here’s the coolest thing, it creates community for your leaders. When you create a space for them that doesn’t involve the common denominator that which is students, they have to connect with each other. We throw in free coffee with the signature creamers and some snack food to show them we do appreciate them giving us additional time. I have stopped asking leaders to show up on time because I don’t have to any more, they want to show up early and hang with their friends! 90% of my 50-60 leaders show up 30 minutes prior to one of our three student services every week, they are rarely tardy.

When your leaders are getting more time with you and each other they are better equipped for ministry.

The time with my leaders include:

  • A conversation starter, giving them 5 minutes to connect with each other.
  • The WIN for the week.
  • An overview of the message and small group questions.
  • Push any events outside of regular programming.
  • Prayer.

How do you spend time with your leaders?

Are your leaders equipped?

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astronaut

When we launch a new leader into a small group, it’s just another day in our world. We forget too often that this is not just another day for this new volunteer. For this new leader, it could be the equivalent of  launching an astronaut into outer space, asking them to embark on a foreign journey. This journey will undoubtedly have unexpected turbulence and certainly new ideas and concepts never encountered before along the way.

A question I ask myself often, “If I were a leader or volunteer in my ministry, would I feel well equipped for my role?” And the answer I sadly give myself sometimes is, “no”.  When this reality sinks in for any of your volunteer or leader roles you need to troubleshoot, problem solve and strive to equip or you are going to lose this volunteer you worked so hard to recruit.

Leaders and volunteers step out of youth ministry every year for various reasons, but a big reason that I continually hear from not just my own ministry at times but from others as well, “I just didn’t feel well equipped for my role.” Wow. We worked so hard as a church to recruit this person we just had to have in this serving role and now they are walking out the door after 6 months of volunteering their time. They head back to warming pews during sermons as we eagerly look to “fill the gap” that volunteer left behind.

It’s your fault. No, not all the time but most of the time you can attribute someone’s reason for leaving because they didn’t receive the continual training, encouragement, and guidance they needed during their season of serving. It may not be your role to do all the equipping but it is your responsibility if you are the leader of the ministry.

We are always refining and re-thinking the way we equip our leaders in my ministry. I want to make sure a new leader is very well equipped and educated before stepping into a small group setting, but it shouldn’t stop once they start serving…they equipping should be tailored to the leader.

In the same way an astronaut would use various equipment from mission to mission, your small group leaders need various means of support and tools for the various groups and ages that they work with. It starts simply with a conversation and a few questions for those you lead to see how you are doing in this area, starting with the one for yourself “If I were a leader or volunteer in my ministry, would I feel well equipped for my role?”

 

The pre-game show.

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pregame

The pre-game show could be the most important piece of information for the viewer, especially if you haven’t been keeping up with your team all week.  During the pre-game show you are filled in on all the facts, flaws, hopes and expectations for what you are about to watch. Whether it is tuning in 5 minutes before kick-off or an hour worth of discussing replays from last week and how the team hopes to overcome potential obstacles for this week, the pre-game show is a wealth of information.

Every student ministry has a pre-game show. How well are the leaders educated prior to the big game–the program or their small group? It has been my experience that much of the success of the program or small group will be determined by the quality of your pre-game show. Talking with other youth pastors I understand there are many different ways to run a pre-game show, that’s not the point right now, the point is to remember that you have a pre-game show whether you know it or not.

Last year I had the opportunity to observe another youth ministry, the youth pastor was a friend of mine. We were 15 minutes out from the program start time and I was in the back of the room chatting with some of his volunteers. The closer we got to program start time the more eyes of leaders would drift to the youth pastor looking for some sort of direction or instruction. Nothing happened. As students poured into the room the youth pastor went over the sound booth and grabbed the microphone, he was headed to the stage to kick-off a program the leaders knew nothing about. That was there pre-game show.

Every student ministry has a pre-game show. Your leader’s experience prior to your program or their small group can greatly benefit or unfortunately burden your ministry. Take a moment to evaluate your current pre-game show.

  • If I were a leader in my ministry, would I feel well equipped for my role?
  • Does our pre-game show (leaders meeting) feel rushed, do we need more time?
  • Is there a good relational and informational balance in my pre-game show?
  • Do my leaders understand what a clear WIN looks like for their small group on that specific day?

I’d like to take a closer look at these questions based upon my own experience in ministry over the next few days.

#OC14 so far…

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oc14-sc-8-630x210                     Here are a few quick things I have learned and been processing thus far at #OC14:

  • God has a specific calling on my life and my ministry. Living out this calling should look different than everyone else. I should stop gauging success based my personal and ministry accomplishments compared to others. Success should be based on whether or not I have answered and stayed true to what God has asked me to do.
  • There are far more (in numbers and tenure) dedicated kids ministry volunteers and staff opposed to student ministry staff. C’mon student leaders! Step up your game, stay loyal to your church, raise up an army of great volunteers for students.
  • You need to know how to define a win for everything you do in your ministry. What does a win look like for the guest that attends camp? What does a win look like for my small group leader after a small group? What does a win look like after a staff meeting? Defining your wins will help you strive for excellence and celebrate what is most important.
  • Don’t let your budget determine your vision. Let your vision determine your budget.
  • Prayer. Not praying for your ministry/church on a regular basis is like trying to launch and navigate a rocket to the moon without NASA. Let’s stay closely in touch with our all-knowing Father.

JOIN FOR LIVE STREAMING THIS MORNING! 

 

Leveraging Social Media! (DIY5.10)

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InstagramLogo

This is in response to a former article I wrote on DIY Student Ministry. This is the fifth of ten areas that I’m covering in this series.

If you know anything about students, you know how much they value social media. It’s where they connect with each other. Whether it be through pictures, text, or video…long gone are the days that the student actually calls a friend to have a phone conversation or shows up on their front door step to play outside on a Saturday. Their turf is digital and it’s glued to their hand. We know in student ministry that we cannot always expect the student especially the unchurched to come to us, our church building. We need to go to them, and meet them on their turf. Showing up at their game or at school for lunch has amazing impact, and that’s physically getting on their turf and into their world – you should do it. The next best thing is to get where they are at through social media. “Follow, Like, Friend”…your students on facebook, twitter, instagram, vine, etc. Paul said, “I became all things to all people…that I might win some for Christ.” For students this means to think like a student and interact with students on their level – through their means of communication.

Leverage Social Media for your ministry:

  • This can pay huge dividends for your ministry when it comes to communication, don’t feel like you have to be the one to own it, give it away to another student or volunteer. Get away from the DIY model.
  • Use facebook as a homepage. Create a cover photo to match each series or to promote upcoming events. Create something to scale using photoshop (851×315)
  • Build your presence on Instagram. I printed a 4’x4′ canvas with the app logo that hangs in our student space. You can’t help but notice it. We have also had Instagram scavenger hunts, this builds your audience because your students are promoting for you amongst their friends! In 5 months we have reached over 200 students and their friends.
  • Find out what other social media is hot for your students, trends tend to come in waves depending on your geography. While twitter might be popular among one crowd, vine might be popular among another.
  • Interesting fact: It seems most of my HS students have or use facebook…almost none of my MS students do. For this reason it’s important to diversify your social media to extend your reach.
  • Posting at least 3 times a week is a good average. One silly picture, one reminder about programs, and one of students hanging out, playing games, band rocking out, etc.

“But what if I see students interacting or communicating in a way that I don’t approve of?” It will happen, more than once. I have bumped into many unsettling, even disturbing facebook posts, instagram photos and even text messages. First and foremost, consider social media an education piece. You will learn more about the student culture through social media than you could through having a conversation with a student. Why? They aren’t afraid to speak their mind on social media. It must be a psychological mishap, but for some reason students either think they can post something and no one cares, or our teen culture has evolved to such an inappropriate level that bad words, lack of clothing and bullying are just the norm of social media.

So should you engage a student in conversation if you see something like this? It depends on the student, and it depends on the content.

For example, let’s pretend I have one student “Suzie” that frequents church and is somewhat engaged with our student ministry – she posts on facebook “Can’t wait for the party after prom!” I have another student that is unchurched, “Jessica” has only visited twice and I haven’t seen her in a while, I follow her on Instagram and it seems that she had quite the party last night according to the picture #partygirl #allnight #wasted. Both show up to church the next morning. To both of these girls I think you could say something. To Suzie, you could ask more of a leading question to find out more about this party and help her better understand what ambiguity on social media can do to your reputation…I have had this conversation with multiple students, I really think they are ignorant sometimes.  To Jessica, do everything except confront her on her behavior. BE CAREFUL HERE…DO NOT RUN HER DOWN OR MAKE HER FEEL GUILTY – THIS DOES NOT PROVIDE THE WELCOMING FACTOR FOR A STUDENT. Tell her that you are so glad to see her and excited that she chose to come to church. As you or other leaders build trust, then consider making a soft approach to the party life by first talking about how much you care for them. I have seen too many students walk away from church because they feel judged – if you are following students on social media and only point out the bad behavior, your chances of seeing them again are slim. Like or comment on the good stuff you see to show your encouragement toward better behavior.

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Packin’ my bags for OC 2013!

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orangesuitcaseReady or not Atlanta, here I come for a full 7 days! It’s been 4 years since I last went to the Orange conference, it was actually my first conference as a full-time student pastor. The people over at Orange will constantly say, “it’s not just about a curriculum, it’s a strategy”…

“What if church leaders and parents synchronized their efforts to fuel wonder, discovery and passion in the next generation?” By combining the critical influences of the light of the church (yellow) and the love of the family (red) the Orange Strategy shows a generation who God is more effectively than either could alone.

I am constantly convicted that as student pastors we must aim at equipping, empowering and hold accountable our parent relationships. There is no doubt that the best disciple of the student can be mom or dad, but without encouragement, training and partnering with the local church, how effective can the family be? I know there can be a lot of tension around this conversation, but what I am seriously pumped up about is that Orange is tackling this conversation from multiple angles – small groups, age-appropriate questions, stuff for at home, equipping volunteers and lay-leaders in the church, etc.

After having met the HS pastor for Northpoint (Kevin Ragsdale) at the Orange Tour in Dallas, I am really excited about the kind of ministry he is running in Atlanta. I love large-group environments that funnel into small-groups later in the program. This is a huge win for both students and leaders alike. I’m checking out his ministry this Sunday and hope to learn some new things that could be implemented where I am currently doing ministry.

What else am I looking forward to at Orange 2013?

  • Blogger’s Lounge – apparently Kenny over at childrensministryonline.com is getting me into the box seats. Right Kenny?! 🙂
  • Meeting up with old friends and making new ones. If you are headed to Atlanta too, I’d love to get together for a meal or coffee and talk shop! Contact me and we can set up a time.
  • I’m signed up to attend and learn from the following breakout sessions:
    • Leading You: The Art of Self Leadership
    • NextGen Ministry Leadership: Leading 360 Degrees
    • Understanding the Middle School Mind
    • Orange Interactive: Student Ministry
    • 10 Things I do to Learn, Lead and Network with Others
    • Casting the Vision Daily to Keep Everyone Aligned
    • Crafting Life-Changing Messages for Teenagers
    • Evaluating a Lead Small Experience
  • I think one night I will need to go and see Oblivion, can’t wait, the movie trailers are a tease!

Driving students to get their license!

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Roughly 28% of 16 year olds were obtaining their driver’s license in the year of 2010. Thant’s 3 out of every 10 students! The number of students getting their license continues to drop.

I have had countless conversations with students, parents and staff over the past year about how students these days just aren’t eager to get behind the wheel. Why is that? I remember not only learning how to drive on back roads well before getting my permit but rushing to the DMV on my 15th birthday to make it legal. For students today I thought it was a lackadaisical problem. According to research I found in popular mechanics this month it sounds like students are finding contentment in technology rather than the roaring engine or independence behind the wheel. Getting the keys from mom or dad at the age of 16 five to ten years ago meant freedom from home, to go where your friends were.

I suspect that social media bringing friends to our fingertips has underwhelmed the desire for teens to have face to face meetings, hangouts and relationships. While students hide behind the computer or smart phone the roads are slower to grow with young drivers. Our students are becoming less mobile and relying on mom and dad longer for rides. My heart goes out to those students who settle for experiencing life through technology rather than face to face relationships. Getting a student behind the wheel with proper driver’s education can pay huge dividends – helping them get a job, understand responsibility at a higher level, rely less on mom and dad to do for them what they can do for themselves.

Teach them how to drive:

  • Teach them how in a clunker, not in mom or dad’s mercedes.
  • Teach them manual before automatic. It’s something I learned later on, but so grateful I know how. I actually prefer a manual.
  • Show them how to check fluids, change a flat, and change the oil. This will save them big bucks and keep them from being scammed by a mechanic.
  • Parallel parking. Need I say more?
  • My parents set curfew for me the first few years I had my license, not a bad idea.

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